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BOARD OF DIRECTORS
Obligations and
Responsibilities
The Board shall be the governing
body of the Club and shall be the policy-making entity for the Club.
The Board shall be composed of individuals who act as a whole in
the name of the Club. The
Board shall have the responsibility to:
1.
Conduct the business of the Club.
2. Provide and arrange for
adequate finances to support the programs of the Club.
3. Approve and authorize
budgets prepared by the Treasurer.
4. Review the revenue
received and payments from the funds of the Club made by the Treasurer.
5. Provide liaisons with
similar organizations in the community.
Conduct of Business
1.
The Board shall normally meet at the calling of the President but
should meet at least 4 times per year.
2. Notice of Meetings –
Notice of the date, time and place of meetings accompanied by a
tentative agenda shall be provided to each Board member at least one
week prior to the meeting. Board meetings are open to all members of the
Club. Notice of the date, time and place of Board meetings shall be
given to the general membership through the web site.
3. Meetings – Meetings of
the Board may be requested by the President, or two members of the
Board. Notice of such meetings shall be given to Board members no less
than one week before the meeting and shall specify the purpose for which
the meeting is being called. The meeting shall be limited to the stated
purpose.
OFFICERS
Officers of the Club
The officers shall be a
President, 1st Vice President, 2nd Vice President, a Secretary and a
Treasurer. The President shall have served as a member of the Board for at
least one year.
Duties of the
officers
The President shall:
1.
Preside at meetings of the Board and the Club events.
2.
Provide draft agendas with meeting notices to the Board.
3.
Appoint the chairs of Board committees, with the advice and
consent of the Board.
4.
Appoint ad hoc committees with the advice and consent of the
Board.
5.
be a voting member of all committees.
6.
Perform other duties as requested by the Board.
The 1st Vice President shall:
1.
Preside at meetings from which the President is absent.
2. Be designated as
successor to the office of President.
3. Act as membership chair
for the Club.
4. Perform other duties as
requested by the President or the Board.
The 2nd Vice President shall:
1.
Organize special events of the Club such as a golf outing or wine
testing.
2.
Coordinate with the University in obtaining a pair of season
tickets to the home games of The Ohio State University football team.
3.
Organize and coordinate Club away games attendance.
4.
Perform other duties as requested by the President or the Board.
The Secretary shall:
1.
Record, distribute and file minutes of all meetings of the Board.
2.
File meeting minutes with The Ohio State University Alumni
Association.
3.
Record the results of the annual election of the Board and
providing the University Alumni Association with names and addresses.
4.
Handle general correspondence of the Club.
5.
Perform other duties as requested by the President or the Board.
The Treasurer shall:
1.
Have general supervision over the care and custody of the funds
of the Club.
2.
Deposit the funds or cause the funds to be deposited in a timely
manner in the name of the Club in depositories approved by the Board.
3.
Cause the funds of the Club to be disbursed in a timely manner by
checks or drafts upon the authorized depositories.
4.
Submit a financial report at each regular meeting of the Board.
5.
Keep a record of the payment of dues by the members.
6.
Keep a record of the membership key information such as: address
and other contact information.
SCHOLARSHIP FUND
The Board shall establish
scholarship funds for the benefit of student(s) in the Greater Kansas City
area in attending The Ohio State University. Board member(s), appointed by
the President shall promote the availability of the scholarship to
eligible students, recommendation to the Board the scholarship award and
coordinate the award with the University.
WEBSITE MANAGEMENT
The Board shall establish a
website "www.kcbucks.org" and an e-mail distribution list "
kcbucks@yahoogroups.com
". They shall be maintained to provide timely and detailed
information regarding club watch parties, upcoming events, board meetings
and other club news to further promote interest in the club and to bring
greater visibility in the community.
PUBLIC RELATIONS
Board shall establish a public
relations function which shall provide a newsletter to the membership and
on the website at least twice annually. In addition, news release should
be provided to local media and the University Alumni Association to bring
greater visibility to this Club and to increase attendance at Club events.
FISCAL YEAR
The fiscal year of the Club
shall begin July 1 and end June 30. The financial year shall be on a
calendar basis in order to fit the Ohio State Alumni year end filings.
Approved by the Club Board of Directors 06/19/06
Draft date: April 17, 2006
PEY
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